The DF Studio team is excited to announce that testing on the latest software release has been completed. The update will be rolled out to all users over the next few weeks. Read on to learn more about the exciting new features and enhancements coming your way.
Approvals User Interface (UI)
The Approvals User Interface (UI) is a great way to track the status of approvals effortlessly. It features a convenient color-coded overlay on all assets that have been included in Approval Messengers. A green overlay is used to illustrate approved assets, yellow indicates assets in the pending state, and red serves to inform that the asset has been killed. Users can also filter by approval status using the “Feature” dropdown menu above the DF Studio workspace.
Edit Metadata Terms
Editing Metadata Terms in DF Studio empowers accounts to control the metadata vocabulary used in a Project, folder, or even the entire Library. Values entered into the “Edit Metadata Terms” panel for any Library item will be accessible in that item’s metadata editor via type-ahead functionality. Effectively, this puts an end to typing the same information for each individual file: no more manually tagging thousands of files individually. This feature has many useful applications: it prevents mismatched information, misspellings, and typos, and saves editors hours of valuable time on each editing project.
Import Metadata from a .CSV File
Any .CSV file with columns for metadata fields can now be directly imported to DF Studio and mapped to the appropriate files and fields. This affords a much faster and more streamlined workflow for editors used to copying and pasting metadata from a spreadsheet into DF Studio. In conjunction with DF Studio’s Export As Text feature, this new import option presents an easy, convenient way to update file metadata by batch: simply export metadata to a .CSV, find and replace as desired, and re-upload the file to import the updated metadata. When using this new import feature, be sure to include all file names in the .CSV document.
Find in Project
Users can now search for files within a single Project. Find in Project allows searching by term as well as creating a custom search. A custom search finds results from one particular field, but multiple fields can be searched within the same query for maximum accuracy.
This release debuts a completely refreshed Inspector panel designed to present comprehensive asset information in a contextual, easily navigable way. It is broken down into 4 tabs: Info, History, Metadata, and Conversations. The Inspector is dynamic, with data and actions that change based on the selection.
- Info : The info tab contains basic information about a selected asset (or group of assets), including name, Project, and file size(s). Below this is a menu of available actions based on the current selection. This section also includes sections for Approval Status and Usage.
- History : The history tab provides a convenient breakdown of any major activity a selected file has undergone. For easy reference, the History tab contains a timeline of when each action occurred, with disclosures for changes made this week, last week, or earlier.
- Metadata : The Metadata tab brings the entire metadata editor directly to the Inspector panel. Utilize this new feature by tagging or editing up to thousands of files at once without losing navigation or context.
- Conversations : A newly updated Conversations tab conveniently lists and tracks all comments DF Studio users and Messenger recipients have made on files. Conversations and comments on an asset can be seen in all viewing modes under the Conversations tab, whenever that asset is selected.
Asset Publishing enables DF Studio users to send assets to their remote WordPress site automatically, without the added steps of downloading and re-uploading the files. This new capability represents a big step toward integrating DF Studio’s asset management features with clients’ external workflows. Asset Publishing is ideal for organizations that manage images within DF Studio, but need to share images with a team or department that already uses WordPress.
After installing a plug-in for an account’s WordPress site, DF Studio users can easily incorporate Asset Publishing into their workflows. Please contact DF Studio support to configure Asset Publishing for your Enterprise account.
- A “New” panel in the lower left-hand corner of the application replaces the separate “New Project”, “New Collection,” and “New Folder” buttons. Hovering over the panel will display options for creating each of these items.
- The “Bin” is now located beside the “New” panel.
- A “Cast/Talent” field has been added to DF Studio’s default metadata template.
- The Publish tab has replaced the Web tab and offers additional functionality. The tab now shows details about published assets as well as Portfolios.
- DF Studio now uses Amazon Web Services’ KMS (Key Management Service) to keep user credentials secure for all accounts using WordPress integration.
To learn more about each feature in this release, refer to the following Knowledge Base articles:
- The DF Studio Asset Inspector
- DF Studio Approvals UI
- Asset Approval Status
- Manage and Assign Metadata Terms
- Assign Metadata Using Metadata Terms
- Import and Export Asset Metadata
- Configure a Remote Publishing Service: WordPress
- Publish Assets to a Remote Service
- Find Assets Within a Project
- Start Conversations Around an Asset
- Asset History
Download the full release notes below.